Create an event
To check people in, you need an event to check them into! When you create an event, you can set the day and time people can check in, and the frequency of the event. If you'd like to start checking people in today, you can pick today's date and time.
Tip
If you're using Registrations to collect signups for your event, check out the Take attendance for Registrations signups article to learn how to create a Check-Ins event using the Registrations integration.
Want to watch a video before you get started? No problem! This nine-minute video will show you the steps in this article in action.
Event creation considerations
Think holistically when creating events to ensure your records and reporting stay organized. For example, having one "Sunday Services" event with multiple service times and classroom locations works better than having three separate events called 9:30 Adult Service, 10:30 Adult Service, and 11:30 Adult Service.
Consider these questions before creating an event:
Answering these types of questions helps you plan the whole experience of your churchgoers and volunteers. As a result, you can simplify event creation with that in mind.
Create an event
Check-Ins has a handy event creation wizard that walks you through creating an event in three parts: Overview, Times, and Locations.
Select the Events page from the top navigation in Check-Ins.
Select Add event in the top right.
Enter an event name, choose a frequency, set a start date, and assign this event to any campuses that apply.
If you chose the Daily/VBS frequency, set an end date and choose whether to Include weekends in your event.
(Optional) Choose whether to enable the Church Center, Services, or Registrations integrations for your event.
Important
If you enable the Registrations integration, choose a signup from the dropdown and go to the Create the Check-Ins event section of the Take attendance for Registrations signups article to complete your setup.
Select Next: Add times in the bottom right.
Set your Event time (the event's actual start time) and use the Check-in begins and Check-out ends fields to set the timeframe when people can check in.
The event is hidden from roster and self stations outside of this timeframe, so if you need to check someone in earlier or later than these times, use a manned station or Check-Ins on a web browser.
(Optional) Select Add time below your event time to add another time.
Select Next: Add location in the bottom right.
Choose a location option for your new event.
I want to copy locations from another event: Choose this option to copy locations, filters, options, and label settings from an existing event. You can still customize the copied locations, and the changes will only apply to the current event.
Use the dropdown that appears to choose the event from which you'd like to copy locations.
Important
If any of the existing locations use advanced filters to keep kids together based on their age, they will need to be re-set according to the new event.
I want to add one or more locations: Choose this option to create new locations in this event from scratch. When you select Create event, you'll be taken to the Labels & Locations tab of your new event, where you can create your first location and adjust location settings.
I have no locations: Choose this option if you don't need locations for your event. The default labels will be added to the event level of the Labels & Locations tab.
Select Create event to open your new event.
If you chose to add a location, enter a name for your first location and select Create my first location to adjust your location settings.
After creating your event, you can manage your event settings on the Settings tab.