Create an event
To check people in, you need an event to check them into! When you create an event, set up the day and time people can check in, and the frequency of the event. If you'd like to start checking people in today, you can pick today's date and time.
Tip
If you're using Registrations to let people sign up for your event beforehand, learn how to use Check-Ins to take attendance for Registrations signups.
Want to watch a video before you get started? No problem! This nine-minute video will show you the steps in this article in action.
Event creation considerations
Think holistically when creating events to ensure your records and reporting stay organized. For example, having one "Sunday Services" event with multiple service times and classroom locations works better than having three separate events called 9:30 Adult Service, 10:30 Adult Service, and 11:30 Adult Service.
Consider these questions before creating an event:
Answering these types of questions helps you plan the whole experience of your churchgoers and volunteers. As a result, you can simplify event creation with that in mind.
Create an event
Check-Ins has a handy event creation wizard that walks you through creating an event in three parts: Overview, Times, and Locations.
Select Events from the top navigation.
Select Add event in the top right corner to open the event creation wizard.
Add details, such as the event's name, frequency, start date, and campus.
(Optional) Enable the Church Center, Services, and/or Registrations integrations for your event by selecting the corresponding checkboxes.
If you enable the Registrations integration, use the dropdown to choose which signup to display attendee registration statuses and details from.
Select Next: Add times in the bottom right.
(Optional) If you enabled the Registrations integration, the signup times will appear in the Registrations Signup Times box. Select Add time next to a signup time to add it to the Check-Ins event.
Enter the event's actual start time in the Event time box.
Enter the time you’d like to allow people to start checking in in the Check-in begins box.
Important
If you try to check someone in on a roster or self station outside of these times, you cannot view the event. If you need to check someone in earlier or later than the times you've assigned, you'll have to do it on a web browser or from a manned station.
Enter the time you’d like to hide the event to prevent checking in or out in the Check-out ends box.
Select Add time to add additional times for your event.
Select Next: Add location in the bottom right.
Choose whether you want to associate your event with a specific location.
Choose I want to copy locations from another event to copy locations, filters, options, and label settings from an existing event. You can still customize the copied locations, and the changes will only apply to the current event.
Use the dropdown to select which event to copy locations from.
Important
If any of the locations use the advanced filter feature to keep kids together based on their age, those will need to be re-set according to the new event.
Choose I want to add one or more locations to be directed to your event's Labels & Locations once you create it, so that you can add your locations.
Choose I have no locations to default to the general location. You can always change this later in the event's settings.
If you have enabled the Registrations integration, choose whether to sync your Registrations assignment types as Check-Ins locations instead.
Select Create event.