Add times to an event
Use the Times tab to control when the check-in process opens and closes on stations and determine which locations should be available at each service. This keeps your events organized and running smoothly across multiple service times.
When someone checks into an event, the system suggests the closest available time. There are a few exceptions:
If the closest time is more than 45 minutes in the past, the next upcoming time is suggested. If no future time exists, the past time will be offered.
If the person arrives at the same time they did last week, those times will be suggested instead.
Add a new time
You can decide when an event is live and available for checking in on a roster or self station—as well as checking out on a roster station—by choosing the Show event at and Hide event at times. A manned station can override event times, allowing a volunteer to check in a person at any time.
Tip
If you have multiple service times back-to-back, people can check in to both times simultaneously!
To add a new time, follow these steps:
Select Events in the top navigation in Check-Ins.
Choose an event.
Select the Times tab on the left of the page.
Select New Time in the top right corner of the page.
On the Times tab in the popup, choose the event date.
In the Event Time field, add the start time.
In the Show Event At field, add a time to show the event on stations.
(Optional) If you don't want to allow people to check in after a specific time, add a time in the Hide Event At field.
(Optional) Check the Custom name box to display a label next to the time on stations, making it easier for people to know which option applies to them.
To finish, select Save.
Add excluded locations
Not every classroom needs to be available for each service time. With excluded locations, you can limit which rooms appear on stations at certain times and help families check in to the right place at the right time.
To add excluded locations to your times, follow these steps:
Select Events in the top navigation in Check-Ins.
Choose an event.
Select the Times tab on the left of the page.
Select New Time or choose an existing time.
In the popup, select the Excluded Locations tab.
Select the ➕ plus sign to the right of each location you want to exclude. If you don't see locations, make sure you've added them to your event!
To finish, select Save.
How does updating or deleting times impact stations?
Updating times
Roster stations: If you update a time, the Ready tab on a roster station will be blank because there will be no recent check-ins associated with the new time. The time(s) for the past session dates must match the current time(s) listed in the roster in order to show people in the Ready tab.
Self stations: Updating times may prevent volunteers from checking in at a self station if the time of their last check-in does not match the new event time. To ensure volunteers can check themselves in, you can schedule them in Services and use the Services integration, provided the times across Services and Check-Ins match exactly.
Deleting times
You can only delete a time if no people are currently checked into that time. To delete it, manually update the time of those people or delete the associated check-ins first.