Create and manage locations
Create locations with settings to track attendance and help people check in to the right place, like a nursery, classroom, auditorium, etc.
Want to watch a video before you get started? No problem! This eight-minute video covers how to set up locations and folders.
Create a location
Select the Events page in the top navigation.
Choose the specific event where you'd like to add locations.
Select the Labels & Locations tab from the left sidebar.
Tip
If you have no locations, you can copy a location from another event.
Select New location in the top right.
In the popup, name your location and, if applicable, place it in a folder. When people check in, they'll see the location name, so make sure it is familiar.
Select Submit.
Manage location settings
Edit the location name, manage who can check into this location through filters and background checks, and make label customizations from the labels and options sections.
Filters help stations suggest the most relevant locations to attendees based on personal details set on their profile, like age, grade, gender, and whether they're an adult or child. You can also mark locations as volunteer-only, set a minimum number of volunteers per location, add capacity limits, or define attendee-to-volunteer ratios.
Select the background check requirement to make sure only approved volunteers can check in and serve in a particular location.
Create and assign custom labels to easily identify volunteers, celebrate birthdays, advertise church events, keep track of backpacks or diaper bags, etc.
Options allow you to track additional information about your attendees, such as whether a child is potty-trained or if snacks are allowed.
Organize locations with folders
If you have multiple locations that can be grouped together, create a location folder to enable additional settings or streamline label assignments.
Check out the Create and manage folders article to learn more!
Tip
If you need your roster station to access multiple locations, place those locations into a folder and lock your station to that folder.
Close, re-open, or delete a location
To temporarily stop check-ins for a location, you can close the location by scrolling to the bottom of the location page and selecting Close location.
If you need to re-open a location, follow these steps:
Go to the Labels & Locations tab of your event.
Select the closed location.
In the yellow banner at the top of the page, select Open Location.
If you know you won't use this location again, or you created it by mistake, you can delete it by following these steps:
From the Labels & Locations tab of your event, select the event.
At the bottom of the page, select Delete Location in the left corner.
In the popup window, select Yes, delete it.
Warning
If you delete a location, the following actions will occur:
Any stations locked to that location will be locked to the event.
All check-ins for this location will be unassigned and not included on stations or People lists.
The location will still show on Check-Ins reports for any past check-ins.