Request rooms and resources for an event
Once you create an event, you can request any rooms or resources you need for it. Requesting rooms and resources for events helps you avoid scheduling conflicts and ensures that your events go through an approval process.
Important
Administrators can request rooms/resources for any event, while creators can only request rooms/resources for events they've created.
Request a room or resource
To request rooms and resources for an existing event:
Select the Events page from the top navigation in Calendar.
Open the event page for which you'd like to request rooms and resources:
In month view: Choose an event from the calendar, then select View event to open it.
In table view: Choose an event from the list to open it.
Select Edit in the top right.
If this is a recurring event, choose whether to edit This date only or This and future dates.
Add rooms, resources, and additional details to the Rooms & Resources section:
Search for a room or resource and select it from the dropdown to add it to the event.
Warning
Rooms or resources that are blocked out for your event's scheduled date and time cannot be selected.
Select the 🗓️ calendar icon next to a room to display it on the public Church Center page, if applicable. Only approved rooms will show on the Church Center event page.
Select the arrow to the left of a room or resource to expand its Details, Notes, Questions, and Setup tabs:
Details: View approval details and pending conflicts for the requested room or resource. This will show as "Pending" while you're still editing the event because the requests aren't sent until you save your changes.
Important
If your request creates a conflict with an event on a calendar you don't have access to, you'll see who booked the room or resource, but you can't open the event to view more details.
Notes: Add any notes about your request for the approval group members.
Questions: Answer any questions that are attached to this room or resource. If the room or resource has any required questions, this tab will automatically be expanded.
Setup: Choose a room setup from the dropdown or view any suggested resources, if applicable.
(Optional) Drag and drop the requested rooms and resources to rearrange the order in which they're displayed.
Select Save for this date or Save for this and future dates to apply your changes. This sends a request to the corresponding approval group members.
After saving your changes, you can select the arrow next to the requested room or resource to view request details, such as pending conflicts or approval groups.
Important
If the requested resources exceed the quantity available, the event owner and managers will receive an email.
Track approval status
You will receive an email once your event has been approved or rejected. Track your event's status on the month view of the Events page:
Select the Events page from the top navigation in Calendar.
If you're currently in table view, switch to month view:
Select View settings in the top right of the calendar.
Choose Month from the dropdown.
Select View settings in the top right of the calendar.
Choose Approval status in the Color section of the dropdown to highlight events according to their approval status:
Pending events are highlighted in yellow.
Rejected events are highlighted in red.
Approved events are not highlighted.
Once your event is approved, display it on a kiosk or share it on your website!