Set up multiple calendars
You can set up multiple calendars to help you keep track of events across various teams or ministries. Assign events to specific calendars so that each team or ministry can quickly access the events they're responsible for.
Until you create new calendars and reassign your events, all events are assigned to the default calendar, which is named after your organization. Events can only belong to one calendar, so use a combination of calendars and tags to organize your events.
Important
Anyone with viewer permissions or higher in Calendar can view all calendars. There's no way to set up different visibility settings for each calendar.
What's the difference between calendars and tags?
Calendars and tags organize events in different ways. Calendars are about ownership and visibility, while tags are for organizing events based on shared characteristics. More often than not, you'll use both features together to organize your events rather than choosing one over the other.
To break it down a bit more:
Calendars organize related events into a single view based on the ministry or team to which they belong. Use calendars to make your events more easily accessible to the teams who are responsible for them. Only people with access to Calendar can filter events based on the calendar they belong to.
Common examples of calendars include children's ministry, young adults, staff, and facilities/maintenance.
Tags help you further organize your events by denoting common event characteristics. Use tags to differentiate events by type, setup requirements, or other key details.
Check out the common tag practices article for specific examples of tags and tag groups.
Important
Filtering options in Church Center are based on tags, not calendars. Set up your tags as Church Center categories to help your congregation filter events.
Setting up multiple calendars allows your teams to quickly view events specific to their ministry, while tags help them narrow down their events even further.
For example, you can set up a separate calendar for your children's ministry team so they can quickly filter to only their team's events. Once they've filtered to the "Children's Ministry" calendar, they can apply tag filters, such as "Elementary" or "Pre-School," to further narrow down the event page.
Create a new calendar
Administrators can create new calendars for your organization.
Select the Events page in the top navigation.
Select the ⚙️ settings icon in the top right to open the Settings page.
Select the Calendars tab from the left sidebar.
Select + Add calendar in the top right.
Enter the name of your new calendar.
(Optional) Add a description for your calendar.
Choose which color to assign to this calendar's events.
Select Save to finish creating your new calendar.
(Optional) Select Add events in the popup to go to the table view, where you can use the bulk editing tool to assign multiple events to the new calendar.
You can choose which calendar an event belongs to when you first create it, or you can assign existing events to a new calendar from an individual event's Settings tab or by using the bulk editing tool.
Edit or delete calendars
Administrators can edit or delete any of your organization's calendars except for the default calendar, which is named after your organization.
To edit an existing calendar:
Select the Events page in the top navigation.
Select the ⚙️ settings icon in the top right to open the Settings page.
Select the Calendars tab from the left sidebar.
Select the ✏️ edit icon to the right of the calendar you'd like to edit.
Edit your calendar's name, description, and color.
Select Save to apply your changes.
To delete a calendar:
Warning
Deleted calendars cannot be recovered.
Select the Events page in the top navigation.
Select the ⚙️ settings icon in the top right to open the Settings page.
Select the Calendars tab from the left sidebar.
Select the 🗑️ delete icon to the right of the calendar you'd like to delete.
Select Yes, delete calendar in the confirmation popup to permanently delete this calendar. All events previously assigned to this calendar will be moved to your organization's default calendar.