Share events with personal calendars
People can subscribe to an iCal feed of your events and view them in their personal calendars. Create different calendar feeds with multiple events or an individual event. This is a great way to share events with people who don't otherwise need access to Calendar.
When you share a calendar feed, you can include public times or the full schedule.
Public times only creates an instance for each time and date in an event's schedule with the red shared calendar icon enabled.
Full schedule creates an instance for all times and dates in each event's schedule.
Important
If you need to make changes to a shared calendar, recreate it with the changes, and then update the iCal link where you have shared the original.
Share multiple events
You can share multiple events as an iCal feed. The included events depend on which filters are applied to the Events page before creating the feed. Any newly created events that match a feed's filters are automatically synced to subscribers' calendars.
Select the Events page in the top navigation.
Apply filters until only the events you want to share are visible.
Select the Share icon in the top right.
Choose iCal Feed from the popup that appears.
Select Continue.
Choose whether to Show notes and Show rooms/resources on iCal feed events.
If you use Registrations or Groups feeds to sync events, choose whether to include those events in your iCal feed.
Choose whether to show the Full schedule or Public times only on iCal feed events.
Copy the iCal feed link at the bottom of the popup to share your events.
Important
iCal feeds include all current and future events, but past events are limited to the previous calendar month.
Share a single event
An iCal feed for a single event includes all current and future instances of that event.
Select the Events page in the top navigation.
Open the specific event you want to share:
In month view: Choose an event from the calendar, then select View event to open it.
In table view: Choose an event from the list to open it.
In the Schedule section, choose which times to display or hide from the feed and make sure they're in the desired order.
Select the Actions button in the top right.
Choose Share from the dropdown.
In the pop-up, choose iCal Feed.
Select Continue.
Choose whether to Show notes and Show rooms/resources on iCal feed events.
Choose whether to show the Full schedule or Public times only on the iCal feed.
Copy the iCal feed link at the bottom to share your events.
Share events from rooms or resources
You can also create iCal feeds of events associated with your rooms or resources. The rooms or resources included in an iCal feed depend on the page on which the feed is created.
To share events from all rooms or all resources, create the iCal feed on the main Rooms page or Resources page by selecting the Actions button and choosing Share from the dropdown.
To share events from all rooms or resources in a folder, open the folder from the main Rooms or Resources page and create the iCal feed by selecting the Actions button and choosing Share from the dropdown.
To share all events that have reserved a specific room or resource, create the iCal feed from the room or resource's page by selecting the Actions button and choosing Share from the dropdown.
Share events from a specific calendar
If your organization uses multiple calendars, you can share that calendar's events as an iCal feed:
Select the Events page in the top navigation.
Select the ⚙️ settings icon in the top right to open the Settings page.
Select the Calendars tab from the left sidebar.
Select the share icon next to the calendar you'd like to share.
Select Copy next to the URL in the Share iCal feed popup to copy the iCal link to your clipboard.
Troubleshooting iCal feeds
The calendar you used to subscribe to the iCal feed determines how quickly new data is pulled and how often to check for new data. Some calendars take days to pull your events from the iCal feed.
Some versions of MS Outlook check for new events every time they boot up.
Apple Calendar allows you to set how often the iCal feeds are refreshed.
Google Calendar refreshes sporadically, anywhere from two hours to five days.
Important
If you're linking to an iCal feed with SubSplash or the PushPay mobile app, replace webcal with https to allow the feed to display correctly.
If the feed isn't showing up in your calendar
Is the calendar icon disabled? If your iCal feed uses public times only, check the event schedule to make sure the calendar icon is enabled on your times.
Where did you get your feed? The feed you get from a Share button (or the Share option in the Actions button dropdown) changes based on the page you're on, so make sure you create the feed from the page based on the events in the feed.
Main events page
If you're getting your feed from the main event page, the filters you have applied to that page will affect which events appear in your feed.
Adjust your filters on that page until you only see the events you want on your iCal feed.
Specific event page
When you select the Share option from the Actions menu dropdown while on a specific event's page, that feed will only contain that one event.
Specific room/resource
When you select the Share option from the Actions menu dropdown while on a specific room or resource page, that feed will only contain events that have been requested for that particular room or resource.
Event requests
Pending events created through an event request form are hidden from shared calendars until approved. Once approved, they're automatically added to your shared calendars.
To remove an approved event request from a shared calendar:
Disable the shared calendar icon in the event schedule if the iCal feed shows public times only.
If the iCal feed displays the full schedule, add tags to the event to filter it out.
Get help
If waiting 24 hours and adjusting your iCal settings doesn't correct this, contact Support using the ? in the toolbar. Please include these details:
What page did you pull your feed from?
If you pulled your feed from the event page, what filters did you apply when you created your iCal feed?
What event is missing from your shared calendar, and what date do you expect to see it?