Add and assign times
Add times to your plans so team members know when they're needed. Assign teams and positions to your times so you can avoid scheduling conflicts.
There are three types of times you can create in a plan:
Service Times: Service times are the times when your service(s) occur. This is the main type of time in a plan, as it determines your plan's date and ensures that assigned team members can avoid scheduling conflicts.
Warning
If your plan doesn't have at least one service time, it will be listed as No dates on the Plans page.
Rehearsal Times: Add times for any rehearsals where your worship or A/V teams are needed. For example, if you have midweek or pre-service rehearsals, add them as rehearsal times so they show up in your team's reminder emails.
Other Times: These include any non-service and non-rehearsal times that are important for your team to know about, such as team arrival times or setup/teardown times.
Plan times appear in the Times section on the left of an individual plan page. You can add multiple times to a plan, depending on what your service needs. Times are color-coded by each day of the week, so you can quickly distinguish between times if your plan spans multiple days.
Want to watch a video before you get started? No problem! This seven-minute video will show you the concepts in this article in action.
Why are time assignments so important?
When creating or editing a time, you can choose which teams or positions are assigned to that time.
Most of the features that make Services so valuable are based on these time assignments. If a person's team or position isn't assigned to at least one service time:
The plan will not be shown on their My Schedule page in Services.
The plan will not be shown on their Me page in Church Center.
They will not get any reminders.
Blockout, conflict, and preference notifications won't work.
Add times to plans
You must have people and plan editor permissions or higher to add times and update team assignments.
Add a service time
If you're creating a new service type you can choose service times for your first plan using the setup wizard. You can then copy those times when creating new plans.
Follow the steps below if you're adding a new service time to a standalone plan, moving to multiple service times, or manually adding times to a service with a None frequency setting.
Tip
If you're moving from one service to multiple, check out the Move to multiple service times article first to make sure your teams are set up for the new service structure!
Add rehearsal or other times
You can create separate times for rehearsals, team arrivals, or other times when your teams need to meet outside of the service. These times appear in either the Rehearsal & Other Times section.
Edit times
People and plan editors or higher can edit times and assignments for a specific plan. If necessary, you can apply these changes to future plans and previously scheduled team members.
Tip
If you need to adjust times for entire plans, you can reschedule your plans.
Delete times
If you no longer need a time, you can delete it from the plan. You must have people and plan editor permissions or higher to delete a time.
There's no way to bulk delete times from multiple plans, so you must manually delete times from each individual plan.
Warning
Deleted times cannot be recovered.
View assigned times
View your assigned times by expanding the Times section on the left sidebar of an individual plan page. Your assigned times will show up differently depending on your People and Plans permission level:
Scheduled viewers only see the times for which they're scheduled and assigned.
People with viewer permissions and higher see all of a plan's times. Their assigned times are highlighted, while the times they're not assigned to are grayed out.
Assign new teams to multiple times
On the web version of Services, you can assign a new team to multiple rehearsal or other times at once, even across future plans where the times aren't the same. This saves you from having to edit each one individually.
Important
You can only assign teams to rehearsal or other times using this process. To assign your new team to a service time, edit the service time's assigned teams and make sure to check the Update future times and Update existing people's assignments boxes.
Select the Plans page from the top navigation in Services.
If you have multiple folders, select the folder that contains the service type you're working with.
Select a plan from the service type you're working with.
Select the arrow next to the Times section of the left sidebar. If you don't see the arrow, select the Times header to expand the section.
Choose Team Assignments from the dropdown.
Scroll down to the Team Assignments section of the popup, then select a team from the dropdown.
Select Next: Assign Times in the bottom right.
Check the boxes next to any rehearsal or other times you'd like to assign to this team.
Important
The available time options are pulled from the current plan and all future plans. If you see a time that's not listed in the current plan, it exists in a future plan.
Select Submit to finish assigning the selected team to these times.