All payments made online via Church Center are processed by Planning Center Payments. By default, all the funds received (minus the processing fees) are pooled together and deposited into your linked bank account every two days. These deposits are called payouts.

Each time you receive a payout, a payout report is generated in Account settings to help you reconcile the deposit with your bank account and general ledger. Organization administrators and billing managers can access the payout reports from the Payments page in Registrations or from the Payouts tab on the Payments page in Account settings.

Each payout report provides an overview of Registrations and Giving income for each deposit you receive. The report will include Registrations totals broken down by signup and Giving totals broken down by fund.

It is recommended to record journal entries in your general ledger instead of individual payments. Deposit entries will reflect your cash and check totals, as well as your payout totals. In your general ledger, record something like this:

If you do keep individual payments in your general ledger and would like to continue this method, it's recommended to export the CSV of an individual payout from the Payouts tab on the Payments page in Account settings. This will ensure payments are tracked based on their deposit date, not the received date.

If you also subscribe to Giving, check out the Introduction for bookkeepers article for more bookkeeping suggestions!