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Planning Center Help

Add resources

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Resources are files you need to share with people in a group, such as meeting guides or short videos.

You can add a resource to a single group or share it across all groups within a group type. Choose whether to make resources accessible to leaders only or to all members. All group members are notified in Church Center when a resource is added.

Supported file types and sizes

The types of files that you can add to a group include:

  • Documents like PDFs, Microsoft Word files, and text files.

  • Media like small audio, video, or image files.

The maximum allowed file size is 50MB. For larger files, upload the file to a separate hosting platform and create a private link to the file that you can share from the Resources page.

  • You can host larger media files on a service like Dropbox, Google Drive, or Amazon S3.

  • Large video files can be posted on a video platform like YouTube or Vimeo.

Add a resource to a group

  1. Select the Groups page in the top navigation.

  2. Select a group from the list to open the individual group page.

  3. Select Resources from the left sidebar.

  4. Select Add a group resource in the top right.

  5. Choose File Upload or URL Link at the top of the popup.

  6. Upload your file or enter your URL in the corresponding field:

    • File: Select Choose File to browse your computer and add an existing file.

    • Link: Enter a URL to link to a website.

  7. Enter your resource's details in the popup:

    • Name: Enter a name to display it on the resource list. The actual file name or URL will not be visible there.

    • Description: Enter the purpose of the resource or when to use it.

    • Access: Allow only leaders or all members to access the resource.

  8. Select Upload group resource to upload the file or add the link to your Resources tab.

All resources will be listed with labels showing who can access them.

Edit a resource

Administrators can edit any resources, but group leaders can only edit resources they have personally added.

  1. Select the Groups page in the top navigation.

  2. Select a group from the list to open the individual group page.

  3. Select Resources from the left sidebar to open the resource list.

  4. Scroll down to the resource you want to edit.

  5. Select Edit to the right of that resource.

  6. Update the resource's details in the popup.

  7. Select Upload group resource to save your changes.

Delete a resource

Administrators can delete any resources, but group leaders can only delete resources they have personally added.

  1. Select the Groups page in the top navigation.

  2. Select a group from the list to open the individual group page.

  3. Select Resources from the left sidebar to open the resource list.

  4. Scroll down to the resource you want to delete.

  5. Select Edit to the right of that resource.

  6. Select Delete... in the bottom left of the popup.

  7. Select Delete resource in the confirmation popup to finish deleting the resource.

Add a shared resource

Keep your resources consistent and accessible to multiple groups by creating shared resources! You can share resources with all groups or specific group types only.

Administrators can add, edit, or delete shared resources across all groups, while group type managers can only add, edit, or delete ones in groups within the group types they manage. Group leaders cannot add shared resources.

To add a shared resource:

  1. Select the Groups page in the top navigation.

  2. Select the ⚙️ settings icon in the top right.

  3. Choose Shared resources from the dropdown to open the shared resources page.

  4. Use the dropdown in the top left to choose whether to create a shared resource for all groups or a specific group type.

  5. Select Upload shared resource in the top right.

  6. Choose File Upload or URL Link at the top of the popup.

  7. Upload your file or enter your URL in the corresponding field:

    • File: Select Choose File to browse your computer and add an existing file.

    • Link: Enter a URL to link to a website.

  8. Enter your shared resource's details in the popup:

    • Name: Enter a name to display it on the resource list. The actual file name or URL will not be visible there.

    • Description: Enter the purpose of the resource or when to use it.

    • Access: Allow only leaders or all members to access the resource.

    • Shared with: Choose which group types can access this resource.

    • Access: Choose whether only leaders or all members can access this resource.

  9. Select Upload shared resource to finish creating your shared resource.

Shared resources are available in the shared resources page or the Resources tab of any individual group that has access.

Edit shared resources

  1. Select the Groups page in the top navigation.

  2. Select the ⚙️ settings icon in the top right.

  3. Choose Shared resources from the dropdown to open the shared resources page.

  4. Use the dropdown in the top left to choose whether to manage shared resources for All groups (any type) or specific group types.

  5. Select Edit to the right of a resource to edit it.

  6. Update the resource's details in the popup.

  7. Select Upload shared resource to apply your changes.

Delete shared resources

  1. Select the Groups page in the top navigation.

  2. Select the ⚙️ settings icon in the top right.

  3. Choose Shared resources from the dropdown to open the shared resources page.

  4. Use the dropdown in the top left to choose whether to manage shared resources for All groups (any type) or specific group types.

  5. Select Edit to the right of the resource you want to delete.

  6. Select Delete... in the bottom left of the popup.

  7. Select Delete resource in the confirmation popup to finish deleting the resource.